Confirm the reservation’s practical limits
Sanford publishes park and pavilion reservation information. Check restroom access, supplier arrangements and permission for additional facilities with the relevant contact. A reserved gathering area does not automatically establish where portable equipment may stand.
Plan for the first and last workers
Include preparation and cleanup in the period of use. Identify who receives the equipment and keeps the approach open after the main activity ends. Discuss washing, supplies and any later service with the complete timetable rather than guest hours alone.
Local planning references: Sanford parks and pavilion reservations
Who stays responsible after the gathering ends?
Name the person available for cleanup and collection, and give them the order contact and agreed entry details. They should know how to report a change or blocked approach. Leaving the site after the last guest does not itself arrange a supplier pickup.